Coach Handbook

 

Thank You For Volunteering!

Our sports programs depend on volunteers as coaches and your support is needed! 

You will experience the joy of seeing players learn and develop self confidence, learn teamwork, participate in games and thoroughly enjoy playing youth sports.

As a volunteer coach with ASA you can help further the Mission of ASA to be the place Where Kids Come to Play!

At ASA coaching is a privilege and not a right. All coaches should read and  know our Vision & Mission Statement as well as our Core Values and Behaviors. In addition, coaches must read and adhere to the ASA Uniform Code of Conduct. 

ASA Vision & Mission Statement

ASA Core Values & Behaviors

ASA Uniform Code of Conduct

As a co-sponsored organization of the City of Allen, we are required to provide a coach certification process for all coaches in all sports. There are several steps to the coach certification process outlined below. This is the basic ASA coach registration and certification process. Some sports programs require additional training and/or certifications. Please check the individual sport webpage for information on any additional coaching requirements.

 

 

Registration

Coaches must be 21-years-old to coach in any ASA sports program.

All coaches must register online every season for every sport they will be coaching.

Returning coaches can log in to their Sportspilot family account and register at the link below. 
New coaches who do not have a Sportspilot family account can create a family account at the same link below. Once the family account is set up they can register to coach.
 
 
By registering to coach you are agreeing to submit a criminal background check to be run by ClearStar, Inc.at the cost of $5, plus any applicable credit card processing fees. Background checks must be run every 12 months for each registered head coach/assistant coach/manager. 
 

Child Abuse Prevention Training

As an organization we require every volunteer to complete a national criminal background check every 12 months. We also require all coaches to complete an online child abuse prevention training course through Safeguard From Abuse -  https://safeguardfromabuse.digitalchalk.com every TWO (2) years.

Why is Child Abuse Prevention Training important?

Many believe that child sexual abuse can’t happen in their organization, or that no one they know could be an abuser. This illusion of safety is often found in schools, camps and many other child-serving organizations.

This illusion is dangerous to both the organization and the children it serves. Sexual abusers find those places where the barriers of protection are lowest, where people are more trusting and where fewer barriers exist between service applicants and children.

In our culture, barriers to entry tend to be lower in child-serving organizations. We want to ‘raise the bar’, and the first step is to better understand the problem.  When volunteers and staff members learn the facts, they are better able to protect children in their care.

Child Abuse Prevention Training is key in equipping staff members and volunteers to better understand the risk of child sexual abuse. Typically, our beliefs are shaped by our personal experience, the experiences of our friends and family and the media. For most of us, sexual abuse of children is not a reality we want to confront, so many of us choose to remain uninformed. Media coverage is incomplete, leaving us with an inaccurate picture of the scope, breadth or shape of child sexual abuse.

To better protect children in our programs, we must realize that the problem is significant and growing, and that abusers have no visual profile. We must be able to recognize predators behaviorally. This Child Abuse Prevention Training equips employees and volunteers with the 'eyes to see' the grooming process of an abuser and key indicators of child sexual abuse.

Why are children at risk in youth sports?

Young athletes are taught to trust the coach, an adult in a position of authority. The right coach can have an incredibly positive impact on a child’s life—teaching and modeling sportsmanship, competition and teamwork. The wrong coach can cause serious damage.

Unfortunately, a growing number of sexual predators are using youth sports to gain access to children.

This training is the single most important step an organization can take to reduce the risk of child sexual abuse. When staff members and volunteers are equipped with the ‘eyes to see’ the grooming process of an abuser and key indicators of child sexual abuse, we are better able to protect children in our care.

What do I need to do if I’m an ASA coach or plan to coach?

All registered coaches, head and assistant, must complete the 90-minute online training course before getting approved to coach for the upcoming spring season. The training will be good for TWO (2) years from the date of completion.

Exceptions:

  • Current ASA Soccer coaches must complete US for SafeSport child abuse prevention training and are not required to complete the Safeguard From Abuse training.
  • Tackle football coaches from the previous fall season who have completed the USA Football tackle certification training, which includes the US for SafeSport child abuse prevention training, are not required to complete the Safeguard From Abuse training.

*ASA keeps training records for all coaches and will notify coaches each season if they are required to complete the training.

To complete the training at no cost, please follow the instructions below:

Access Safeguard From Abuse training at:  https://safeguardfromabuse.digitalchalk.com

  1. Select CREATE ACCOUNT
  2. Complete the sign-up form
  3. Enter ALLEN SPORTS ASSOCIATION as the name of your organization and the following Registration Code: ASAATX
  4. Click on your course play button to begin training

 

Team Invitation Code

This process was created in an effort to let parents register directly to their team instead of having to wait for the ASA staff to move everyone manually. Some sports do not use the Team Invitation Code process. Those sports include: Inline Hockey, Lacrosse, Soccer and Track.

In order to get the team code the Head Coach MUST register online for the current season, This is especially important for the head coach because they are the ones who will be sent the Team Invitation Code.

Once registered, coaches will receive an email from ClearStar, Inc requesting a background check ($5 fee, plus any applicable credit card processing fees). Once the background check has been completed ASA staff will move the head coach to the roster. Then an email will be sent out to the head coach that contains the team code. When registering please make sure contact information, specifically email address, is correct. If it is not, the coach will not receive the team invitation code email.

If you have registered and have not received a request for background check from ClearStar, Inc. and it has been MORE THAN 4 days, please contact the ASA office and we can check and see why the email has not been sent. It could mean the email address is not correct in Sportspilot.

Log in to your Sportspilot account at the following link:

COACH LOG-IN

Sportspilot Tutorial: Manage Team Roster 

Please be sure to monitor the team roster often during registration. The ASA office staff will not be responsible for moving players over manually so players must register with the team invitation code to get placed on the team roster. If they end up in the draft pool for some reason or another, the head coach must contact the ASA office and let us know so that we can get the player moved to the team before registration closes.

 

Badges

Baseball, Basketball, Cheerleading, Flag Football, Inline Hockey, Lacrosse, Softball, Track & Volleyball

CLEARSTAR BACKGROUND CHECK, CHILD ABUSE PREVENTION TRAINING & VIRTUAL BADGE INSTRUCTIONS

 

STEP 1: Register online in Sportspilot as a Head or Assistant Coach 

STEP 2: Receive email from ClearStar requesting completion of background check and $5 payment (plus any applicable credit card processing fees) Complete background check.

STEP 3: Receive email from ASA staff with instructions on how to complete Child Abuse Prevention Training through Safeguard From Abuse. Complete 90-minute online training via Safeguard From Abuse when required.

STEP 4: Receive email from ASA staff with instructions on how to download the Virtual Badge app and request your ASA Coaching Badge.

 

Soccer

BACKGROUND CHECK & VIRTUAL BADGE INSTRUCTIONS

 

STEP 1: Register online in Sportspilot as a Head or Assistant Coach 

STEP 2: Receive email from ASA staff requesting completion of background check via GotSoccer. Complete background check.

STEP 3: Receive email from ASA staff requesting completion of US Center for Safe Sport Training. Complete Safe Sport Training.

STEP 4: Receive email from ASA staff with instructions on how to download the Virtual Badge phone application (available on both Android & Iphone platforms). Request badge and pay $5 for badge & background check.

 

Tackle Football

CLEARSTAR BACKGROUND CHECK, USA FOOTBALL TRAINING & VIRTUAL BADGE INSTRUCTIONS

 

STEP 1: Register online in Sportspilot as a Head or Assistant Coach

STEP 2: Receive email from ClearStar requesting completion of background check and $5 payment (plus any applicable credit card processing fees) Complete background check.

STEP 3: Complete USA Football Youth Tackle Certification (Staff has access to USA Football database and will verify if this step is completed before issuing Virtual Badge instructions)

STEP 4: Receive email from ASA staff with instructions on how to download the Virtual Badge app and request your ASA Coaching Badge.

 

 

Student Athlete Mentor

The Student Athlete Mentor program is available to qualified high school & college student athletes who are 15- to 20-years-old. Student Athlete Mentors should be currently playing the sport they will be mentoring in or have a solid background playing the sport for no less than 2 years.  Student Athlete Mentors must apply at the ASA office and be approved to receive a Student Athlete Mentor badge. 

 

  • Mentors should maintain no less than a 2.0 GPA while participating in the program.
  • Badges must be renewed annually.
  • Badges must be worn to all practices & games.
  • Student Athlete Mentors do not hold a position of authority with players or parents of the team. All coaching authority remains with the Head Coach and Assistant Coaches of the team.
  • Mentors should never be left alone with players during practice or games.
  • Mentors may attend practice and help in the dugout during games.
  • Mentors may NOT sit on the bench in a coaching capacity (volleyball/basketball).
  • Mentors may NOT stand in as a base coach on the field (baseball/softball).

 

Student Athlete Mentor Application 

(Must be submitted to the ASA office for approval)


 

Hours of Operation

 
 
Monday-Friday  9:00 am - 5:00 pm
Closed for lunch: 12:00 pm - 1:00 pm
 
Office: 972.727.9565


 

Allen Sports Association

950 E. Main Street
Allen, TX 75002
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